Making a backup

A question we recieved recently was how you can make a backup of your RefWorks-account. Well, this is what you can do:

1. In your RefWorks-account, choose References and click Backup/Restore.
2. You can choose what you want to backup: of course your references, but you can include attachments, RSS feeds and output styles as well.
3. Click Perform Backup
4. It depends on the number of references, the amount of attachments etc. how long making the backup will take.
5. Eventually, you’ll be asked to save the backup, or you can use the link ‘Click here to save your backup file’

The backup can be put back into a RefWorks-account by using References > Backup/Restore > Restore.

Please note: this backup file can’t be read by human beings!

EndNote or Write-n-Cite?

What can you do when you have a document with references made by EndNote but you want to work with RefWorks? Well, that’s not so easy: EndNote and RefWorks are not compatible in this way. The code these programs put in your Word-document are different, so RefWorks can’t recognize references made by EndNote. In my opinion there are three possibilities, and it depends on how much work you have already done (or have to do) which option you should choose.

Option 1: When you’re almost finished, use EndNote to complete the paper you’re working on and use RefWorks for all future documents.

Option 2: Delete the EndNote references and replace them by references made with Write-n-Cite. Obviously this works when there is just a small number of references in your document.

Option 3: Use the option Remove Field Codes in EndNote. This will save your document with references and bibliography at the end of the document, but the connection with EndNote is lost. Use Write-n-Cite to enter the rest of the references. But, be carefull: the bibliografphy RefWorks makes at the end of the document will only have the titles you’ve entered with Write-n-Cite. You’ll have to merge the lists from EndNote and RefWorks manually. RefWorks also won’t see if you have refered to the same title before in the document, so check the references. In some styles the second reference to the same title is shorter.

I’m leaving the Erasmus University. What happens to my RefWorks-account?

Great news! From now we, as an ‘academic customer’, have access to the RefWorks alumni program. This means that when you leave the Erasmus University, you will be able to access your RefWorks-account as long as we  have a RefWorks-subscription.

You can change “Type of User” to “Alumni” in your account settings, by going to Tools > Update User Information.