Output style with user fields added to the EUR-RefWorks-accounts

We recieved some questions about the use of the user fields in RefWorks. You have 15 User fields to which you can add personal notes and comments. They are called ‘User fied 1′, ‘User field 2′, etc. but you can change these names in the Customize section of your RefWorks-account (go to Tools and choose Customize).

But, some users have asked, how can I see my user fields directly, without having to use Full View? Well, it’s possible. You have to make your own output-style, add user fields as required items in this output-style, and then add your new style to the menu behind ‘Switch to’ (where you can choose Standard View, One Line/Cite View and Full View; click here for more information). However, that’s a lot of work.

So, we made a start for you: the output-style ‘Standard view with user fields’ is added to all EUR-RefWorks accounts. It’s based on the Standard View, but only the reference types Generic, Book Whole, Book Edited, Book Section and Journal article are defined. It looks like this:

You can make changes to it, for example add the names you’ve given to the User fields. More information about making output styles is available in the help-section of RefWorks, click here.

New version of RefGrab-it

RefGrab-It is an optional feature for capturing bibliographic information from web pages. It is available in two versions — a bookmarklet that works with either Internet Explorer or Firefox and downloadable plug-ins for Internet Explorer and Firefox. The plug-in version has some features that are not available in the bookmarklet version.

RefGrab-It looks for information on web pages and if an ISBN number, PubMed ID or DOI exists on the web page, RefGrab-It will automatically search various web resources to get supplemental information that may be of interest to you. RefWorks may also locate RSS feeds related to that web page.

More information and the installation files are available on this page: http://www.refworks.com/refgrabit/linkpage.aspx

You can also enroll for the RefGrab-it webinar at http://www.refworks.com/content/webinars/default.asp#RefGrab-It.

Importing from the UL-catalogue

Important news! RefWorks has made an import filter especially for our university library catalogue. This means importing references from our catalogue into your RefWorks-account has changed a bit:

1. The Format you have to choose before saving the titles is ‘Full Title’ (not MOPC). ‘Full Title’ is the default option.
2. The Import Filter/Data Source you have to choose is ‘OCLC – PICA’
3. The Database is called ‘Erasmus University Rotterdam Library’

Click here to see the specific steps.

This change is good news for three reasons: there is one step less to take (you don’t have to change the format into MOPC, just leave Full Title), the publication year is imported once (with the PICARTA filter it’s imported twice) and Mozilla users can follow the same steps when they want to import less then 10 titles.  When you have more titles, Mozilla won’t save all titles (for some strange reasons only the first 10 are saved).  There is a workaround: use Control A and Control V to copy all text in the file, and paste it into the box under Import Data from the following Text.

However, there is another important drawback. We’ve noticed that when you use the English version of our catalogue, not all the fields are imported correctly (most important the authors). The easiest way to solve this is to perform your search like you are used to and change the language of the catalogue just before you save the titles. The saved titles are the same, only the names of the buttons change. When you do this the title, author,  year etc are imported more or less correctly.

TicTocs and RefWorks

Have you already seen the link ‘Meest recente artikelen’ (most recent articles) in our catalogue? This is a  TicTOC, an RSS feed to the table of contents (TOC) of a journal. When you have a journal you want keep up-to-date with and you want to store the references in your RefWorks database, here is what you have to do:

1. Copy the link in our catalogue (right mouse click – copy short cut)
2. Go to your RefWorks-account
3. Choose Search
4. Select RSS Feed
5. Paste the link behind RSS Feed URL
6. Click Add RSS Feed
7. RefWorks will ask you: do you want to retrieve this RSS feed? When you want to, click Yes. A pop-up screen will appear with the list of most recent articles. Mark the articles you want to save and click the Import button.

Later, you can return to Search > RSS Feed and click on the link of the RSS feed to retrieve new references.

Deleting references from your account

When you want to delete references from your account, RefWorks asks you to confirm that action, by typing a code. The deleted references are put in the folder ‘Deleted References’ and will stay there for 30 days. Have you made deleted references by mistake? You can easily restore them: Go to the folder ‘Deleted References’, mark the references you want to keep and click the Restore button.

RefWorks april 2009 Upgrade

In April, RefWorks has released a feature upgrade to the program. The most important changes are:

1. Folder creating change: After creating a new folder, you will now be returned to whatever page you were on before the folder was created, as opposed to remaining on the Create New Folder page. This enhancement makes it easier to get back to what you were originally working on prior to creating a folder.
2. Ability to Include OpenURL Links in Bibliographies: RefWorks has added a new capability that allows any output style to be configured to include dynamically created OpenURL links in bibliography formatting. This new option is available within the Output Style Editor. You will now find an Add OpenURL Link to Output option listed in the Fields for this Type column. Simply add this field to any defined reference type (like you would with any other field) and when you format a paper, the OpenURL link (based on your Organization’s OpenURL definition) is automatically created and inserted with the bibliography. For the EUR this is 360Link.