Importing references from PubMed/MedLine

The interface of PubMed/MedLine has been changed, and so the steps you have to take to get your references from this database into your RefWorks-account.

After marking the titles you want to put into RefWorks, click Send to in the right upper corner. Mark ‘file’ and choose MEDLINE as format. (You can change the order of the titles.)  Save the file to your computer as a text-file.

In RefWorks the steps haven’t changed:

* Choose References > Import
* Behind Import Filter you can select Erasmus University Rotterdam
* Behind Database you select PubMed

 

 

 

 

Problems with Direct Export from EBSCO-databases solved

According to RefWorks the Direct Export from the EBSCO-databases is working again.

Storage space for attachments

Every RefWorks-user of the EUR gets 100 MB storage-space for attachments. Especially when you add older pdf-documents, you will reach this maximum soon. Don’t hesitate to contact the University Library to ask for more storage space! You can use the form on the library-website.

But where can you see how many storage-space you have already used? It’s a bit hidden: Click in your RefWorks-account at the tab Help and choose ‘About this database’. You’ll see the number of attachments and the diskspace used (for some reason this is in bytes).

Making a backup

A question we recieved recently was how you can make a backup of your RefWorks-account. Well, this is what you can do:

1. In your RefWorks-account, choose References and click Backup/Restore.
2. You can choose what you want to backup: of course your references, but you can include attachments, RSS feeds and output styles as well.
3. Click Perform Backup
4. It depends on the number of references, the amount of attachments etc. how long making the backup will take.
5. Eventually, you’ll be asked to save the backup, or you can use the link ‘Click here to save your backup file’

The backup can be put back into a RefWorks-account by using References > Backup/Restore > Restore.

Please note: this backup file can’t be read by human beings!

EndNote or Write-n-Cite?

What can you do when you have a document with references made by EndNote but you want to work with RefWorks? Well, that’s not so easy: EndNote and RefWorks are not compatible in this way. The code these programs put in your Word-document are different, so RefWorks can’t recognize references made by EndNote. In my opinion there are three possibilities, and it depends on how much work you have already done (or have to do) which option you should choose.

Option 1: When you’re almost finished, use EndNote to complete the paper you’re working on and use RefWorks for all future documents.

Option 2: Delete the EndNote references and replace them by references made with Write-n-Cite. Obviously this works when there is just a small number of references in your document.

Option 3: Use the option Remove Field Codes in EndNote. This will save your document with references and bibliography at the end of the document, but the connection with EndNote is lost. Use Write-n-Cite to enter the rest of the references. But, be carefull: the bibliografphy RefWorks makes at the end of the document will only have the titles you’ve entered with Write-n-Cite. You’ll have to merge the lists from EndNote and RefWorks manually. RefWorks also won’t see if you have refered to the same title before in the document, so check the references. In some styles the second reference to the same title is shorter.

I’m leaving the Erasmus University. What happens to my RefWorks-account?

Great news! From now we, as an ‘academic customer’, have access to the RefWorks alumni program. This means that when you leave the Erasmus University, you will be able to access your RefWorks-account as long as we  have a RefWorks-subscription.

You can change “Type of User” to “Alumni” in your account settings, by going to Tools > Update User Information.   

Importing from the Philosopher’s Index

Are you importing references from The Philosopher’s Index to your RefWorks-account? Then double check the pagenumbers and the volume & issue information of the references in RefWorks! At this moment they are not imported correctly. RefWorks is looking into it.

The Start and EndPage are put in the field Other pages, the Volume and Issuenumber are put in a field called ‘Pub Date Free Form’. The other fields seem to be correct.

EmBase offers Direct Export to RefWorks

EmBase, a bibliographical database for medicine and health care, has transitioned to a new platform. One of the new features is the Direct Export to RefWorks function.
To add references from EmBase to your RefWorks account:

1. Mark the references you want to export
2. Click Export at the top of the list of the Search Results
3. Choose Refworks Direct Export
4. Click Export

 

A pop-up appears and EmBase connects to RefWorks. You have to login with your RefWorks-account and the references will be put in the Last Imported Folder.

Importing from InformaWorld (Taylor & Francis)

When you use the database InformaWorld (a.k.a. Taylor & Francis): double check your references! Sometimes journals change names: unfortunately InformaWorld gives you (and RefWorks) the most recent journal title.

For example:

This article was published in the journal “World Literature Written in English”. This is how you’ll find it in InformaWorld:

The article seems to be published in “Journal of Postcolonial Writing”, the new name of “World Literature Written in English”.

When you export a reference like this to RefWorks, InformaWorld will tell RefWorks that the journal title is “Journal of Postcolonial Writing”. This will cause incorrect citations, so be careful.

We’ve contacted InformaWorld about this issue; they “have passed this onto our electronic-productions department to consider”.

Problems with Google Scholar have been solved

Good news! The problems with Google Scholar have been solved: the link ‘Import into RefWorks’ is visible again. You will see this link after you select this option from the Scholar Preferences page. You’ll find the link to that page next to the search bar.