Google Scholar & RefWorks

Maybe you’ve already noticed: the opportunity to import references from Google Scholar to RefWorks has disappeared mysteriously. There should be a link next to each article, but it isn’t there anymore, although you still can select this option in the Scholar Preferences. The world-wide RefWorks community has asked Google Scholar what has happened, but we are still waiting for their answer.

In the meantime: you can use the BibTex, EndNote or Reference Manager option. I’ve tested it  and the imported information is the same. Click on the link under the article and save the file (.bib, . enw. or .ris). You can import this file into your RefWorks-account, but make sure you select the correct Import Filter:

File	Import Filter	Database
BibTex (.bib)	BibTex	Bibdesk
EndNote (.enw)	EndNote View	EndNote View
Reference Manager (.ris)	RIS Format	Reference Manager

When you have a list of articles this is time-consuming. You can make one big file by opening the small files with NotePad and copy past the information into one file. You can upload this big file and import all titles at once.

In-text citations: with and without Write-n-Cite

There are several ways of making in-text citations in a word-document:

• Online – with Write-n-Cite
• Offline - with Write-n-Cite: don’t forget to download your database first while you’re online!
• Online – with the One line/Cite View in your RefWorks-account
• Offline – with a downloaded list from RefWorks with numbers

More information is available in our online RefWorks course: click here

When you add in-text citations with and without Write-n-Cite in one document, you will see that Write-n-Cite doesn’t recognize the citations made with One Line/Cite View or the downloaded list of numbers. When you format your document with Write-n-Cite, these citations aren’t formatted. There is a work-around:

1. Save the original document first!
2. In Write-n-Cite: go to Tools > Remove Field Codes (all citations will look like {{number, author, year}} again, but the connection with Write-n-Cite is removed)
3. Save this document with a new name
4. Go to your RefWorks account
5. Go to Bibliography
6. Choose your Output Style
7. Mark Format Paper and Bibliography and browse to the saved document
8. Click Create Bibliography

Google Books

Google Books has no direct export option for RefWorks. However, the ‘overview’ page often has enough information to use RefGrab-it. RefGrab-It is an optional RefWorks feature for capturing bibliographic information from web pages, for example from Amazon and publisher sites.

First you have to install RefGrab-it from your RefWorks-account. When you have found interesting literature, for example in Google Books, you click on the RefGrab-It Link or Icon. RefGrab-It will look for information on the webpage: if an ISBN number, PubMed ID or DOI (digital object identifier)  are on the web page, RefGrab-It will automatically take that information to search various web resources (behind the scenes) to get supplemental information that may be of interest to you that you can also import.

A pop-up will appear: the “temporary results page”.  You can view the information and additional resources first, then decide if you want to import the data to your RefWorks-account. Please be aware: there is not always enough information available to make a correct reference!

 

 

 

 

 

More information about installing RefGrab-it is available here.

New Database: Books in Print Online

The cd-rom version of the database Books in Print was already available, but now the University Library as access to Books in Print Online.  This database describes in-print, out-of-print, and forthcoming books, audios, and videos from North American publishers and U.S. distributors and wholesalers.

To import references from this database to your RefWorks account, you still need to use the Import Filter Books in Print, but the steps you have to take are a bit different.

1. Mark the titles
2. Click ‘Download’
3. Choose ‘Standard Download’
4. Click ‘GO’
5. Choose ‘ASCII’
6. Select ‘Full Record’
7. Click ‘GO’
8. Save the file as a .BIP file
9. In RefWorks select Import Filter/Data Source ’BooksinPrint’
10. And select behind Database ‘BooksinPrint (ASCII Full Record)’

ScienceDirect & RefWorks

Are you a frequent user of the database ScienceDirect? Did you know you can personalize ScienceDirect? After registration you can save alerts, set the number of displayed search results, etc. One of the extra options is called ‘RefWorks settings’.  If you enter your RefWorks account information in ScienceDirect, you will be automatically logged in to RefWorks when you export citations. You can register yourself by going to ScienceDirect and clicking the link ‘Not registered’ in the rightuppercorner.

Exporting references from ScienceDirect is easy: mark the titles you want to export, click ‘Export Citations’ at the top of the results list and mark RefWorks Direct Export. Click Export and the references will be imported in your RefWorks account.

New database: Communication Mass Media Complete (CMMC)

The UL offers access to a new database: Communication Mass Media Complete. This database spans the breadth of communication studies, including coverage of theories, media and communication phenomena, research methods, problems, concepts and geographical areas.

Exporting titles from this database to your RefWorks-account is easy:

1. Click the link ‘Add to folder’  under the titles you want to export
2. When you have added all titles, click Folder at the top of the screen
3. Select the titles (use the Select / deselect all option to select all titles at once)
4. Click on the icon with the green arrow (that’s the export button)
5. Mark ‘Direct Export to RefWorks’
6. And click Save
7. RefWorks will ask you to log in, and your titles will be imported.

Output style with user fields added to the EUR-RefWorks-accounts

We recieved some questions about the use of the user fields in RefWorks. You have 15 User fields to which you can add personal notes and comments. They are called ‘User fied 1′, ‘User field 2′, etc. but you can change these names in the Customize section of your RefWorks-account (go to Tools and choose Customize).

But, some users have asked, how can I see my user fields directly, without having to use Full View? Well, it’s possible. You have to make your own output-style, add user fields as required items in this output-style, and then add your new style to the menu behind ‘Switch to’ (where you can choose Standard View, One Line/Cite View and Full View; click here for more information). However, that’s a lot of work.

So, we made a start for you: the output-style ‘Standard view with user fields’ is added to all EUR-RefWorks accounts. It’s based on the Standard View, but only the reference types Generic, Book Whole, Book Edited, Book Section and Journal article are defined. It looks like this:

You can make changes to it, for example add the names you’ve given to the User fields. More information about making output styles is available in the help-section of RefWorks, click here.

New version of RefGrab-it

RefGrab-It is an optional feature for capturing bibliographic information from web pages. It is available in two versions — a bookmarklet that works with either Internet Explorer or Firefox and downloadable plug-ins for Internet Explorer and Firefox. The plug-in version has some features that are not available in the bookmarklet version.

RefGrab-It looks for information on web pages and if an ISBN number, PubMed ID or DOI exists on the web page, RefGrab-It will automatically search various web resources to get supplemental information that may be of interest to you. RefWorks may also locate RSS feeds related to that web page.

More information and the installation files are available on this page: http://www.refworks.com/refgrabit/linkpage.aspx

You can also enroll for the RefGrab-it webinar at http://www.refworks.com/content/webinars/default.asp#RefGrab-It.

Importing from the UL-catalogue

Important news! RefWorks has made an import filter especially for our university library catalogue. This means importing references from our catalogue into your RefWorks-account has changed a bit:

1. The Format you have to choose before saving the titles is ‘Full Title’ (not MOPC). ‘Full Title’ is the default option.
2. The Import Filter/Data Source you have to choose is ‘OCLC – PICA’
3. The Database is called ‘Erasmus University Rotterdam Library’

Click here to see the specific steps.

This change is good news for three reasons: there is one step less to take (you don’t have to change the format into MOPC, just leave Full Title), the publication year is imported once (with the PICARTA filter it’s imported twice) and Mozilla users can follow the same steps when they want to import less then 10 titles.  When you have more titles, Mozilla won’t save all titles (for some strange reasons only the first 10 are saved).  There is a workaround: use Control A and Control V to copy all text in the file, and paste it into the box under Import Data from the following Text.

However, there is another important drawback. We’ve noticed that when you use the English version of our catalogue, not all the fields are imported correctly (most important the authors). The easiest way to solve this is to perform your search like you are used to and change the language of the catalogue just before you save the titles. The saved titles are the same, only the names of the buttons change. When you do this the title, author,  year etc are imported more or less correctly.

TicTocs and RefWorks

Have you already seen the link ‘Meest recente artikelen’ (most recent articles) in our catalogue? This is a  TicTOC, an RSS feed to the table of contents (TOC) of a journal. When you have a journal you want keep up-to-date with and you want to store the references in your RefWorks database, here is what you have to do:

1. Copy the link in our catalogue (right mouse click – copy short cut)
2. Go to your RefWorks-account
3. Choose Search
4. Select RSS Feed
5. Paste the link behind RSS Feed URL
6. Click Add RSS Feed
7. RefWorks will ask you: do you want to retrieve this RSS feed? When you want to, click Yes. A pop-up screen will appear with the list of most recent articles. Mark the articles you want to save and click the Import button.

Later, you can return to Search > RSS Feed and click on the link of the RSS feed to retrieve new references.